August 1, 2002
SCR-I Board Appoints Committee To Consider School Surveillance System
The Board of Education met in regular session on July 26, with six members present. Board member Paul Campbell was absent. The board considered one item under old business, and 13 items under new business.
Report On Sale of School Freezer - Superintendent LeRoy Huff reported to the board on the sale of the old food service freezer at the high school. He informed the board that seven bids had been received and the high bid was in the amount of $1,101.33. Those bidding on the unit and the amounts bid were as follows: Harmony Hills of Unionville, $450; Chester Hosletter of Drakesville, IA, $500; Chariton Valley Beef, Iowa State University, Ames, IA, $611; Kevin Small of Memphis, $765; Lyle Sutts of Lewistown, $930; and Doren Miller of Clarksville, MO, $1,001.00. The freezer was awarded to Roland and Ronald Meyer of St. Louis, who had submitted the high bid.
Renew M.A.R.E. Member-ship - The Scotland County R-I Schools has belonged to Missouri Association of Rural Education, (M.A.R.E.) for the past six years. This association was organized to be of assistance to rural schools and the problems faced by rural education. The association provides numerous services to its members. Included among these services are new board member training, workshops, and meetings to help improve rural schools. The board voted unanimously to continue their membership with M.A.R.E.
Surveillance Project - High School Principal Dave Shalley and Special Education Director, Rhonda McBee, have been examining the concept of a security system for the secondary facility. They presented to the board their recommendation along with how the project would be funded. The system will use 15 cameras around the exterior of the premises and in the halls of the high school. Rhonda explained to the board that the school applied for and received a grant to implement the project. Mr. Shalley informed the board that several schools in the area currently use security systems including Clark County R-I and Highland. The board authorized by a six-zero vote the appointment of a committee of Ellen Aylward and David Kirkpatrick to meet with Mr. Shalley, Mrs. McBee and Mr. Huff to accept the best proposal for the project as long as all funding comes from grant monies.
Discuss Lunch Prices For 2002-2003 School Year - Following a study of comparative lunch and breakfast prices among six schools conducted by the District's Food Service Director Terry Arnold, the board voted unanimously to keep all school meal prices the same for fiscal year 2002-2003, as they were this past year. The K-six breakfast will cost 90 cents, seven-12 breakfast 90 cents, and the adult breakfast $1.10. The K-six lunch will cost $1.25, seven-12 lunch $1.30 and adult lunch will be $1.60.
Adopt Electronic Device Policy - Last year the district had asked the Mickes Law Firm to draft for it an electronic device policy for the school to implement. Since school had already started the board postponed acceptance and implementation of the policy written by the Mickes firm until fiscal year 2002-2003. The board voted six-zero to implement the policy as written for the upcoming school year. The policy adopted by the board is as follows:
Electronic Devices - The possession or use of beepers, cell phones, and other means of electronic communication is prohibited in all school facilities and school activities during regular school hours by students. Such use is considered a disruption of the educational environment.
First Offense: Detention/ISS, confiscation of device (returned to parent), contact parents.
Second Offense: ISS/OSS, confiscation of device (returned to parent), contact parents.
Third Offense: OSS, confiscation of device, contact parents.
The use or possession of laser pointers at school or at any school-sponsored activity is prohibited.
First Offense: Detention/ ISS, confiscation.
Second Offense: ISS, confiscation.
Third Offense: OSS, confiscation.
Set Tuition Rates For Fiscal Year 2002-2003 - The board voted six-zero last night to establish the tuition rates for fiscal year 2002-2003. The tuition rate for secondary will be $6,203 and for elementary $4,435. This represents a 1.6% increase in the tuition rate over last year. The 1.6% figure that was used for setting the rate is the (CPI) consumer price index for the year. This figure is provided annually by the state auditor's office and reflects the increase in the cost of living over the previous fiscal year.
Set Tax Rate Hearing Date - The board voted six-zero to set the date for the annual tax rate hearing on August 29th at 6:15 p.m. prior to the regular meeting of the Board of Education. An annual hearing must be held before the tax rate for the new fiscal year can be established.
Assign At-Risk And Homeless Coordinator For Fiscal Year 2002-2003 - Annually, DESE requires the district to appoint an At-Risk and a Homeless Coordinator to serve the needs of those students who are in need of special services that these coordinators would provide. Ken Cross is our current Homeless Coordinator and he had agreed to also serve the district as our At-Risk Coordinator. The board voted unanimously to offer both of these positions to Mr. Cross.
Establish Date For Celebration Of Excellence Dinner, New Teacher Dinner/Picnic, And Staff Breakfast - The board voted unanimously to host three events for staff this fall. These events will be as follows: August 19th will be the date for the new employee picnic at 6:00 p.m. at the Memphis Lake; August 20th at 7:30 a.m. in the High School commons is the date the board established for the breakfast for all school employees before school begins on August 21st; and October 22nd was the date the board adopted for the Celebration of Excellence V Dinner to be held in the high school gym at 7:00 p.m.
Discuss Elementary Vesti-bule Project - The board discussed at some length how best to improve the efficiency and effectiveness of student achieve-ment in the lower elementary grades. Everyone was in agreement that we should not have P.E. first thing in the morning. What we should do is to have our children focus on their academics while their minds are fresh each day. This cannot currently happen because of the "bottle neck" caused by the gym doubling as our lunchroom.
To accommodate this problem major work has been done by Mr. Moore, Mr. Shalley and Superintendent Huff to arrange schedules so that staff assignments will align in both buildings since both buildings share staff. For the concept to work successfully a gym curtain needs to be installed in the gym/cafeteria in order for one half of the gym to have P.E. while the other half of the gym is used as a cafeteria for breakfast and lunch. To complete the project the board also studied a proposal to enclose the overhang at the southeast entrance to the elementary gym. This would in effect make this a vestibule much like the west entrance at the high school.
The cost of the gym curtain would be $4,500 and the vestibule enclosure should not exceed $7,100. After deliberate and thoughtful consideration the board voted six - zero to approve the construction of an elementary vestibule and purchase the curtain for the gym.
Accept Procedural Evalua-tion - Each year one of the procedural evaluation reports required is School Safety. Linda Gray the district's safety coordinator, prepared the school's safety program report for the board to consider. Following Linda's written report, the board voted six - zero to accept her recommendation as presented. A second procedural evaluation, prepared by Linda Gray, was the report on School Facilities and Grounds. Again, following an appropriate period of discussion the board voted six - zero to accept Linda's report as presented.
Amend 2002-2003 Budget - Following the receipt of additional revenue from the federal government in Title monies, a Rural Education Enhancement Grant, and expenditures to off-set the additional federal monies the board voted six - zero to amend the budget to accommodate these new monies and expenditures for fiscal year 2002-2003.
Approval Of Annual Secre-tary Of The Board Report (ASBR) - Annually, following the close of business for the fiscal year, the district must report to the Missouri Department of Elementary and Secondary Education the status of the district's finances and other academic programs for the preceding year. This is called the Annual Secretary of the Board Report (ASBR). Before the document can be officially mailed to DESE the Board of Education, at the July meeting must approve the report so it can be submitted by the August 15th deadline. The board reviewed the report for fiscal year 2001-2002. As we analyze the year financially, the district was able to pay $58,630.00 for a bus, $9,846.00 for a new mower for the custodial department, $6,200.00 for a new curtain for the high school gym, $13,036.25 for a new freezer for the food service department, $14,039 for the elementary overhang and numerous other items that were not a part of the budget for last year. Superintendent Huff explained to the board that it is significant to note that these unbudgeted expenses were paid for out of the fiscal year 2001-2002 budget and the district was still able to end the year with a balanced budget. I expressed my appreciation to the board for their patience in insuring that we continue a policy of financial solvency. I also thanked the board for their support and told them that without the board's cooperation this would not have been possible. The board voted six - zero to accept the ASBR report following an appropriate period of discussion.
Permission To Advertise For Title Instruction Assistant - With the verbal resignation of Angela Westhoff this month, a vacancy has occurred in our instructional aide staff. Angela has resigned to assist her husband, Scott manage Rose Hardware Store. The board voted six - zero to advertise for an instructional assistant to begin work on August 21st. Persons desiring to apply for the position must have a minimum of 60 college hours of credit.
Executive Session - In Executive Session, the only issue the board considered was a review of personnel issues.